MS Word Notes

The first version of AMS Word was Word 1.0, which was released in October 1983 for Xenix and MS-DOS. After this came several versions of Word. Microsoft Word is a program of MS Office. This program, which has been created by Microsoft, is the most used in the world. Microsoft Word is used for tasks like Letter Writing, Text Formatting, Page Formatting, Resume, Mail Merge etc. Therefore, Microsoft Word is also known as Word Processing.

What is MS Word

MS Word

Microsoft Word is a software of MS Office. This software, which was created by Microsoft Company, is the most used software in the world. It is also called MS Word for short. Microsoft Word is used for tasks such as Letter Writing, Resume, Mail Merge etc. Therefore, Microsoft Word is also known as Word Processing.

Writing words, making sentences, making paragraphs, preparing pages, presenting all these things in a planned manner is called Word Processing. Process done with the help of pencil or pen with your hand is called human word process but when This work is done with the help of computer, then it is called electronic word processing.

Features of MS Word

Page Formatting & Page Setup

It is very important to set up the page of your document before printing it out in Word. Page setup or page setup means the size of the document around the margin and its width or slant. Before doing any work in Word, we have to We have to make sure that we choose which page size is available with us, how much space should be left while typing around it etc.

In MS Word, Page Setup Option is used for formatting pages in any document, for setting margin in the page, for setting paper size, for resizing the page.

To open the Page Setup Dialog box, we click on the Page Setup Dialog box of the File Menu. This dialog box is divided into three tab sheet margin, Paper and Layout. In this margin tab sheet is used to set the margin of the page like- left, right, top, bottom, gutter and by this we can also set the orientation of the page like Portrait and Landscape. If we want to print the page horizontally, then we set its orientation landscape and if we want to print it vertically, we can set its orientation portrait.

Paper tab sheet is used to set the size of the paper to be printed. Here many sizes of paper are given such as - Letter, A4, A3, A5, Legal Custom etc.

The Layout sheet tab of the Page Setup dialog box is used to set the layout of the page.

Margin Tab

The margin tab sheet is used to set the margin of the page Page Margin There are four types.

Left

Right

Top

Bottom

Left Margin: - Left Margin is used to leave space on the left side of the page.

Right Margin: - Right Margin is used to leave space on the right side of the page.

Top Margin: - Top Margin is used to leave space in the upper part of the page.

Bottom Margin: - Bottom Margin is used to leave space at the bottom of the page.

Orientation

Orientation is used to change the page size. There are 2 types of these.

Portrait

Landscape

Portrait: - page vertically to print Portrait Option of Use are made |

Landscape: - pages horizontally to print Landscape Option of Use are made |

Paper Size

This option is used to change the size of the page. Such as - A4, A3, A5, Letter, Legal, Custom etc.

Bullets and Numbering:-

Bullets and numbering are used to create a list, that is, we use Bullets and Numbering to decorate the subject matter in a sequence. By using bullet and numbering, we can make our list more attractive. It can be added to the list by selecting the Bullets and Numbering option from the Format Menu in MS Word.

What are bullets?

Bullets mean any symbol or symbol by which we can make the list attractive by using a symbol in our list. To apply the balance, we follow the following procedure:

• First move the cursor to the place where the bullet is to be used.
• Now select the list in which to use Bullet.
• After that select the Bullets and numbering button from the formatting toolbar.

• After that select all the bullets you want to use in the list.
• After selecting the bullet, click on the OK button, bullets will appear in your list as soon as you do this.

What is numbering

Numbering means 1, 2, 3,… ..a, b, c… ..A, B, C… .. You can also use them in your list, that is, the numbering option to add numbers to the list. Used Like bullet you can use numbering, whose procedure is as follows-

1. First of all, select the list in which you want to enter the number.
2. Then click on the Bullets and Numbering button from the Formatting toolbar.
3. After doing this, you will see many options related to the number.
4. From which you choose one of the number formats.
5. After selecting numbering, click on the OK button, the numbering will appear in your list as soon as you do this.

Spelling & Grammar Option

MS Word has the facility to check Spelling & Grammar. This is an important tool for users who have less knowledge of English. MS Word starts to show the wrong Spelling & Grammar error written by the user. If the word spelling is wrong. So the red line comes down. And if there is a grammar error. So the green line comes below that sentence. These mistakes can be corrected with the Spelling & Grammar tool. Its shortcut key is F7. Suggestion starts to show when you right-click on a word or sentence that has an error. From which the right suggestion is chosen. By which it is replaced.

The Spelling & Grammar dialog box consists of two parts. Not in Directory box shows the matter. Below is the Suggestions box. Which contains suggestions. From which the correct option is chosen. If the user feels that this word is correct. If you click on Add to Directory Button to add it to the computer's dictionary, then that word gets added to the computer dictionary. If the word does not have to be changed, I click on Ignore Button. And if that word has to be Ignore throughout the document. So lets click on Ignore all Button. If the word has to be changed, click on the Change button. And if that word has to change throughout the document. Let us click on Change all Button.

Thesaurus

Thesaurus is a large dictionary of MS Word where you can find the meaning of a word as well as various synonyms or synonyms of that word and antonym.

How to use Thesaurus

• Select the word whose synonym word or meaning is to be known.
• Click the Tools menu, select Language Option or, press shift + F7 from the keyboard, after which you will see a dialog box. Tool menu → Language → Thesaurus

• The following options will be found in this dialog box.

1. Replace -: This will replace the selected word inside the document with the word that is in the dialog box.
2. Look Up-: This shows the meaning of the related word.
3. Previous -: This takes you back.

• Now click the Replace button and replace the word of the document with the synonyms as desired.

Insert Menu in MS Word

With the help of this menu, various types of objects can be added to the document such as Page No., Date, Time, Symbol, Picture, Comment etc. It has a total of fifteen options. Which are as follows.

Break option

Using this option, the page can be divided into two parts. On clicking this option, a dialog box named Break appears. Which can break the page as per the requirement.

1. Break type: - . It can break page break, column break, and text wrapping break.

Page Break: - This allows the page to be broken without changing the paragraph.

Column Break: - This allows columns to be broken.

Text wrapping break: - Through this option, the cursor will be in the text present around the object. From there, the text will move under the object.

Next Page: - This is also like page break. But when we delete the article on the new page. So the new page will not end.

2. Section Break Types: -  By breaking this page, you can break the page and go to the next page and add odd and even page. You can choose one of these options at a time.

Page Number

With this option, the page number can be added to the document. Where to put the page number in its box. This position is selected from the Combo box. And select the alignment from its second Combo box. It has a check box to determine whether to show the number on the first page. Clicking on the format button and choosing where to start its format and page numbering is done.

Date and Time

With this option, you can add Date and Time to the document. If the update option is checked. So the date added is automatically updated with the computer date.

Auto Text

With this option, you can automatically add text to a page document. Text that has to be used very often in the document. Or which are common words or sentences. Let's add them to the Auto Text dialog box. Then whenever we start writing that word, auto text starts showing on it. If it has to be added. So let's do the inter. Adding a new word to auto text On clicking Go to Insert menu → auto text → auto text, a dialog box named Auto Correct appears.

his box contains five tables. Select the Auto text tab from it. Enter Auto text Entries here by typing the word in the box and clicking on the Add button and add it. The text that has to be deleted. Select it and delete it by clicking on the Delete button. From here, you can use auto text directly in your document by clicking on the Insert Button. And finally click on the ok button.

Symbol

With this option you can insert the symbol into the document. And you can also define its shortcut key. It contains such words or signs. Which cannot be typed with the help of a computer keyboard. You can easily prepare your document by adding it to your document as needed.

Field

This is a special type of option. With the help of which you can write the text of different types of fields in a document like maths formula, equation etc.

Comment

With this option, you can post comments in a particular word of the document.

Picture

With this, we can easily insert picture, clip art, word art, auto shapes, chart etc. in the document. You can do the same thing with the Drawing Tool bar.

• 1- Clip art: - Clip art already made by it can be brought.
• 2- From File: - Through this you can bring the picture present in the computer.
• 3- Auto shape: - Through this, you can bring an object made in different design.
• 4- Word Art: - By this you can write in different design.
• 5- From Scanner or camera: - Through this you can bring pictures etc. from scanner and camera.
• 6- Chart: - By this, one can prepare chart in any form.

Diagram

You can get the diagrams made by this option.

File

With this option, you can merge the matter of another file in the document. Clicking on it will open the dialog box. Select the name of the file from which the article is to be fetched. Clicking on the insert will enter the article page.

Object

This is an important option of MS Office, so that you can create objects directly in the document. And you can also link any file etc. And can also be added as an icon.

Add object to document

On clicking Go to insert menu → Object, a box named object appears.

This box has two tabs. If the file is to be linked, select the File Check box and if the file is to be displayed as an icon. So, select Display as icon. Let us select the file by clicking on Browse Button. If the file is linked, then the source file is improved. So auto update happens in Destination object. It can be edited from the edit menu.

Hyper Link

With this option, any file in the current document can be linked. On which Ctrl + click, that document opens. Which makes it act like the Internet. This allows more than one document to be combined. Its shortcut key is Ctrl + K. The hyperlink document is under line and its colour changes.

Borders & shading

With this, we can use Border and Shading in words, paragraphs or pages. Its dialog box has three tables. In this setting, Style, Color, Width etc. are set. Borders can be placed in words or paragraphs from the Borders Tab. Page Border Tab Border can be placed in the page from this tab. Shading Tab This allows shading to be placed in the document.

Column

You can add columns to the page with this option from the Format menu. The page is a column. With this option, you can create it in more than one column.

• Number of column

The number of pages in this spin box will be divided into as many columns. Or click on the kind you want from the column shown above.

• Line between

Turning this check box on can bring lines between columns.

• width

In this spin box, give the number for the width of the column.

• Equal column width

Turning on this check box allows all columns to be divided equally.

• Apply to

Selecting the whole document from this drop down list can divide all pages into columns. And by selecting this point forward, the entire document can be divided into columns wherever the cursor is. Similarly, if you just want to divide the selected paragraph into columns, then select the selected text.

Let us select the column from the presets in the Column dialog box. Or you can give the number of columns in Number of Column. The number of columns required. With width and spacing, you can set the column width and the space between them. You can draw a line between two columns by selecting the line between check box. To move from one column to another, one has to brake. There can be a maximum of twelve columns. There is at least one column.

Tabs

You can set a table setting from this.

With this, you can set the position, alignment and leader etc. of the table. This task can also be done with the help of a ruler bar, ie the table is mounted on the ruler bar. Then when we press the tab key. So the cursor stops under the table. There are five types of alarms in the table. Using this, we can prepare our document in an organized way.

Fix the distance in the box of the tab stop position. Like -1 ″, 2 ″ etc. Then click OK to set. Now pressing the Tab button, the cursor will reach the same distance.
Left tab
Right tab
Center tab
Decimal tab
Bar tab
etc. After the given selection, then press Ctrl + tab to give the tab in the same manner when writing the article.

Change Case

This can change the case of already written words. It consists of five cases.

Can be changed from any case to any case.

1. Sentence Case: - In this case the first letter of the sentence is big. All other letters are short. Like: - I am student of dca.
2. Lower case: - In this case all the letters of the sentence are short. Like: - i am student of dca.
3. UPPER CASE: - In this case all the letters of the sentence are big. Eg: - I AM STUDENT OF DCA.
4. Title Case: - In this case the first letter of each word is big. Such as- I Am Student Of dca.
5. TOGGLECASE: - This is a special type of case. In this, the first letter is small and the rest of the letters are big like: - studentship.

Background

This allows the document's background to be changed. In this, the color, Fill effect and Print water mark can be set.

Format menu→ background→ fill effect

Format menu→ background→ printed water mark

Theme

Through this, you can bring designs made in the document. It is such a set of unified design elements and color schemes. Which helps in producing professional and designed documents. Due to which the document is easy to view on MS Word, e-mail and web.

Frame

This option is used to easily access information and show the contents of the website. Which is designed for the website by creating a frame in the page and designing it for a separate web page. And it is used to create header and table in website.

Auto Format

With this option, the document can be auto-formatted. Its heading, list, paragraph, etc. are set. And many texts are replaced by it. Due to which he starts to look beautiful. Using this option, the setting of the document becomes automatic.

Styles and Formatting

With this option, you can create a style for formatting. And you can define its shortcut key. It contains the setting of the paragraph letter level And font, tab, paragraph, border etc. can be set.

Click on this Task pane new style button The following dialog box will open. In which, follow the method given below.

·         Name

Enter a name in this box. After Heading.

·         Based on

Just select from this drop down list how the basis of your heading should be. And if you do not want, then select Normal.

·         Style for following paragraph

From this drop down list, select which style should come when you write the paragraph after pressing the Enter button. And if you don't want to. Then select Normal.

• Format

By clicking on this button, the option bar will appear. In this, click on the font and select the size of Heading and select font style color underline etc.

After this, click on the paragraph under the font in the same tab and select one of the justified center right left etc. from the place of alignment. After that, by selecting the first line from the drop down list of special, decide how far the first line of the paragraph should come. Also, the distance of the paragraph from right to left should be on either side of the page. And what is the distance between the lines. If you want to select it too, you can do it. After this, the box will open as soon as it is leaked and it will open another dialog box. Press any button with Ctrl in the box of press now short cut key. For example- Ctrl + H then click on assign and click on close, then click on OK and apply.

In this way, you want to create as much style for the heading and paragraph. Can be made.

Note- Generally, the size of the heading is larger than the size of the paragraph. And Center, Right, Left choose one. And short cut key is usually Ctrl + h fix.

And keep the size of the paragraph less than the size of the heading. And by selecting justified, the first line is spaced 0.3 inch. And short cut key usually fix Ctrl + p.

In this way, you have to create two styles, one for heading and the other for paragraph. One of them to bring. Press its short cut key. And start writing.

Mail Merge : - Mail Merge is that important feature of MS Word. By which you can send the same letter to many people when preparing a letter in a group. So let's use the mail merge there. Such as admit card, invitation letter, office letter etc. That is, we can add database from it.

Draw Table

With this we can make the table. On clicking on it, the shape of the cursor becomes like a pencil and a toolbar named Table & Border starts to show. Using which we can construct the table. From this we can make and delete rows and columns as per requirement. You can also set its data as well. Different types of table setting can be done.

Insert

With this option of table menu, you can add table directly in the document. In its dialog box, the number of rows and columns has to be given and you can select the table format from auto format. After that clicking on the OK button, the table inserts. Apart from this, you can easily add left column, right column, above and down row in table and cell in table.

Select

With this option, you can select Table, column, row and cell.

Merge cells

 With this option, you can select Table, column, row and cell and merge it. That is, they can unite among themselves.

Split cells

 This allows a cell to be broken into more than one row and column.

Auto Format

With this option the table can be auto-formatted. There is no need to format the table.

Auto Fit

With this, the row and column of the table can be fitted according to its data and the size of row and column can be equalized. There are five options inside this option. With the help of which the table can be fitted in different ways. like -

Auto  fit to window
Auto fit to content
Fixed column width
Distribute rows evenly
Distribute columns evenly

1. Auto fit to content: The column in which the text will be present. Let's use this option to equalize that column.
2. Auto fit to Window: Through this option, all the columns can be spread across the entire screen.
3. Fixed Column Width: With this option, fix the width of the column. That is, column width will not increase on writing.
4. Distribute row evenly: Through this option, all rows can be equal.
5. Distribute column evenly: Through this option, all columns can be made equal.

Convert

Through this option text can be converted to table and table to text. When converted from text to table. At that time the number of rows and columns are given in the table. The numbers are given and when converted from table to text. So it is determined. On which base to separate the text. Paragraph, table, coma or others select one of them and click on the OK button.

Sort

 This can reduce the data of the table. It can be sorted in two ways in the order of Ascending or Desending i.e. A to Z and Z to A. In this, the type of column type and sorting is selected. There is more than one option for sorting.

Table Properties

This is an important option of the table menu. This allows the properties of the table to be set. Its dialog box has four tables. table tab sets the properties of the table from it. Row Tab can be set to Row. Column Tab sets the column from this. Cell Tab This sets the cell.

Help Menu

With this, you can get help about MS Word. Its shortcut key is F1.

What is Header & Footer?

That matter is set in the header and footer. Which we have to show on every page of the document. It adds joe mater or tex. It has a header at the top of each page of the document and a footer show at the bottom of the page. This is determined by the layout option of the page setup. With this option, you can put header and footer in the document, with it the header and footer toolbar starts to show. It shows on every page of the document.

Header: - The top part of the page is called the header. The header is added to the top margin of the page. Page number, number of pages, date time, auto text etc. are added to it. From its toolbar, you can move from header to footer to footer to header. This can also be done by scrolling. It is managed with the help of its toolbar.

Footer: - The bottom of the page is called footer, it is at the bottom of the page. That is, it is placed at the bottom margin of the page. It is used to insert footnote, page number, number of pages, its margin is set from page setup. All items can be added to it. Those are added to the header. These are closed by clicking on the Close button of the header footer toolbar. Editing can be done by double clicking on the header or footer.

Find Option

Find Option is used to search for a particular word or word series. To use this option, go to the Find Option in the Edit menu and click or select Ctrl + F shortcut. 

Which we have to find. The cursor reaches the place where the word is written in our document, if we want to find this word even more in our document, then click on Find Next Button.

Replace Option

This option is used to change a particular word or word series. To use this option, go to the Replace option in the Edit menu and click or select Ctrl + H Shortcut Key.

In this option, the word that is to be changed is typed in front of Find What. And the word or word series is typed in front of the Replace with which it has to be replaced. On clicking the Replace button, it converts one word and using the Replace All button, it converts the word written in front of Find What together with the word written in front of the replacement with.

Format Menu in MS Word

The formatting of a document can be done with the help of this menu. There are 16 options in this. Its shortcut key is Alt + O.

Font

The dialog box of this option has three tabs. With the help of which formatting of the document can be done.

From the first table font, the font, font style, font size, font color etc. of the text can be changed and different types of effects can be applied to the text. Its shortcut key is Ctrl + D.

The second table is of character spacing which sets the space of the text.

The third table is of text effects. Which can put effective animations in the text.

Paragraph

Formatting of paragraphs is done with this option. Its dialog box has two tables. Indents and Spacing From this table, the alignment of the paragraph, Indentation, Spacing is set. A paragraph has three indentations. The settings of these three are left, right and first line indent. Spacing This sets the space before and after a paragraph. Apart from this, how much space to give between the lines between paragraphs. This is also done. Line and Page Breaks Line and page breaks are set from this table. Where the new paragraph will appear on which page.

Macro Option

With the help of Macro, we can record any task and run that macro if needed. In MS Word, we can record any work we do and it gets done in a few seconds. This is a very useful tool.

Recording Macro:

Tool Menu → Macro → Record New Macro

In this, we first give the name of Macro in the text box. And click on the Create button. A new window opens as soon as you click.

Clicking on the keyboard option, he asks for the Shortcut key where a new Shortcut Key is inserted and determines it in the Store Macro in. Where to store Macro. After clicking ok button, the recording of Macro starts. After recording, we stop the recording. And then whenever that task has to be done again. So let's run the mankro directly. So that work is done in a few seconds on its own. Once recording the Macro saves time and the work becomes a festival.

Now whenever we have to do that work, we will press the shortcut key which we have created, then that work will be done automatically.

Starting MS Word (Starting MS - Word)

1. Click on Start Button.
2. Click on All Program.
3. Select Micro Soft office and click on MS Word.

Start   –>   All Programs   –>    MS Office   –>   MS Word

MS Word can also be opened by shortcut key.

1. Press the window key + R.
2. A Run Dialog box will open
3. Type Winword and press Enter.
4. MS Word will open.

Page Formatting & Page Setup

It is very important to set up the page of your document before printing it out in Word. Page setup or page setup means the size of the document around the margin and its width or slant. Before doing any work in Word, we have to We have to make sure that we choose which page size is available with us, how much space should be left while typing around it etc.

In MS Word, Page Setup Option is used for formatting pages in any document, for setting margin in the page, for setting paper size, for resizing the page.

To open the Page Setup Dialog box, we click on the Page Setup Dialog box of the File Menu. This dialog box is divided into three tab sheet margin, Paper and Layout. In this margin tab sheet is used to set the margin of the page like- left, right, top, bottom, gutter and by this we can also set the orientation of the page like Portrait and Landscape. If we want to print the page horizontally, then we set its orientation landscape and if we want to print it vertically, we can set its orientation portrait.

Paper tab sheet is used to set the size of the paper to be printed. Here many sizes of paper are given such as - Letter, A4, A3, A5, Legal Custom etc.

The Layout sheet tab of the Page Setup dialog box is used to set the layout of the page.

Margin Tab

The margin tab sheet is used to set the margin of the page Page Margin There are four types.

1. Left
2. Right
3. Top
4. Bottom

Left Margin: - Left Margin is used to leave space on the left side of the page.

Right Margin: - Right Margin is used to leave space on the right side of the page.

Top Margin: - Top Margin is used to leave space in the upper part of the page.

Bottom Margin: - Bottom Margin is used to leave space at the bottom of the page.

Orientation

Orientation is used to change the page size. There are 2 types of these.

• Portrait
• Landscape

Portrait: - page vertically to print Portrait Option of Use are made |

Landscape: - pages horizontally to print Landscape Option of Use are made |

Paper Size

This option is used to change the size of the page. Such as - A4, A3, A5, Letter, Legal, Custom etc. MS Word has the facility to check Spelling & Grammar. If the word spelling is wrong. So the red line comes down. And if there is a grammar error. So the green line comes below that sentence. These mistakes can be corrected with the Spelling & Grammar tool.Hyper nation  : - The word is written by breaking it to show the left and right alignment of the document to be correct. Words that cannot write the entire word in that line due to right alignment. So that whole word comes in the new line. So that space remains empty. Which reduces the beauty of the document. To overcome this problem, the word is hyphenated using the Hyphenation option. Which breaks that word. And there comes the sign of hyper nation (-).

Word Count: - With this option, the page word paragraph of the document shows the words in the dialog box by counting the words with no letter space.

Templates in MS Word

Templates are a special type of document that provides basic tools to finalise a document. Templates may include the following elements.

• Text or Formatting which is the same in every document of the same type. Example -: Memo or Report Style
• Macro
• Menu  Key allocation
• Toolbar

When you create a new document, it is based on the Template. Template is a master document that contains a list of formatting commands and style appearing in new documents. Toolbars, macros, shortcuts, and autocorrect summaries also store inside the template, even the blank document you open is based on the template.

Templates become very useful when you start creating different types of documents. Templates also have styles. When you change a style, your changes remain stored in the document until you store it in the template. Let's have three report templates inside Word, which provide easy ways to make your long document more attractive

How to create a document in MS Word

MS Word is a word processing software prepared by Microsoft company, in which we create documents according to our requirements and format as we wish.

Following are the steps to create a new document in MS Word.
Step 1-: Let us click on Start Button.
Step 2-: Under this, click on MSWord in MS Office under Program Option.
Step 3-: Application window in MS Word is displayed on the screen in front of us.
Step 4-: When you click on the File menu of the Menu Bar in the Application Window, a list of Sub-menus is displayed under it 
Step 5-: From this list of Sub-menu , click on New Document Option, then the Application Window Will display Task Pane on the Right Side.

Step 6-: In this task pane, click on Blank Document Option, then a new document is displayed in front of us. Now, let's type the text in this Document Window.
Step 7-: Finally, save the document.

What is Word Processor

A word processor is a program that is used to create any type of printable content. In such a program mainly Entering text, To edit, format and print all There are facilities. Earlier these tasks were done manually by typewriters, but they used to take a lot of time, but by word processors this task was very simple and It has become enjoyable.

Word processors can also be in the form of independent programs and can also be a part of a larger package. Word processors also have facilities for designing, drawing or inserting documents. Many good word processors include spelling and grammar mistakes. There is also the ability to find and fix.

Working with style and formatting

Style is a feature of MS office that allows you to apply any formatting to any text instantly. A Style can contain all types of formats such as Font, Font size, alignment, Paragraph, Bullets and Numbering etc. We save a lot of time by using, because as soon as you apply a style to a text, all the formatting in that style is applied to all the paragraphs.

The main four types of styles available in MS Word are Character, Paragraph, Table and List.

Character style

Character style is called a style by which we can only formate a tax which includes Font and Font Style.

Paragraph style

Paragraph style involves the formatting of text, but by this we can format the entire paragraph together.

Table Style

Table Style is used to apply a Style to a table simultaneously.

List style

List style is used to show the list used in the document in different styles.

When you create a new document, MS Word provides the style according to the template you choose, but a paragraph created in a new document is created using the Normal style. This is the default style. Font size - 10, Font - Times new roman, English language, single line spacing and left alignment formatting are included in MS word. You can use any of the many styles already available and also create your own special style. Can you can Save |

How to Apply style

When you open a new Word Document you will see that the drop-down list of the style option on the left side of the formatting toolbar provides a number of default paragraph and character styles that are already built in Word to any of these styles You can select and apply in your text or paragraph.

You can also apply any style to your text or paragraph by another method which is as follows

1. Click on the Style and Formatting button on the Formatting toolbar, this will open its Task Pane.
   
2. In this Task Pane, select any style available in the Pick Formatting to apply section, this will apply that style to your text or paragraph.

How to Modify a style

If you have created a style and you want to improve it, then you can change it.

Importing and exporting in various formats

You know that a document is usually created in .doc format in MS Word and that document is protected with .doc but sometimes we need to bring a document created by other programs or some other type of data into Word. Similarly, many times we want that a document created by Word can be read in other programs, its facility in MS Word Not limited by which you can use to do |

Open option is used to import a document or file created by another program into MS Word, its method is as follows-

1. Store the file you want to put in MS word in a folder on your system.
2. Now open MS Word and click on the open option located in the File Menu. Open Dialog Box will open as you do so.
   
3. In the Look in list box of this Dialog box, open the folder that you want to import.
4. If the icon of that file is visible, it means that you can open it by double clicking that icon.
5. If its icon is not visible, click the arrow button in the File of type list box, this will open that list. Scroll to this list if necessary, find the type of that file. If your type is in the list, click it. That type will be selected and the icon of that file will appear, now you can open it by double clicking it.

If the type of a file is not in the File of type list box, it cannot be imported into Word.

Exporting to other formats

To export a document created by MS Word to another format, its format is protected by the Save as option, its method is as follows-

1. After creating a document in MS Word, click on Save as option in the File menu, on doing this the Save as dialog box will open.
   
2. In the Look in list box of this dialog box, select the folder in which the file to be exported will be stored.
3. Type the name of the file in the File name text box.
4. Click the arrow button in the save as type list box, this will open that list. If necessary, scroll through this list and find the type of the file in which you want to store it. If it is in the type list, click it. Will be selected.
5. Click the Save button, this document will be selected in the selected format.

In the Task Pane list, move the mouse pointer to the style in which you want to improve.
Text Attributes

By Text Attributes, we mean the rules that apply to a text that changes its form, including the font, font size, style, color, etc. properties of that text. Changing these is where the formatting of the text goes This is usually done by the buttons in the Format menu or Formatting toolbar.

 you can format selected text very easily in many ways. Formatting a text with the buttons of the formatting toolbar is very simple. First, select the text in which you want to format, then select the formatting you want to do from the buttons in the formatting tool bar. The formatting will be applied.

apply bold format

• Select text
• Click on the Bold icon in the formatting toolbar
• This will make the text appear bolder.

apply italic format

• Select text
• Click on the italic icon in the formatting toolbar
• This will make the text appear slant

apply underline format

• Select text
• Click on the underline icon in the formatting toolbar
• Under this, the underline will come under the text

align text left or right

• Select text
• Click align left or align right in the formatting toolbar.

Justify the text

• Select text
• Click on the justify icon in the formatting toolbar

Editing a Document in MS Word

After typing some content in MS Word document, you can improve it according to your requirement, to add a content in the document, click on the appropriate place, move the cursor there and start typing, you will see that typed The outgoing new content is joining the cursor position and all the content after that space is moving to the right to make room for some new content.

If you want to remove any content from the document, you can do this using the Delete and Backspace key of your keyboard. If you delete the content one by one, it will take more time for it to remove the content you want You can delete it by selecting delete key press in one go

Wizard and Templates

There are many such programs in MS Word that help us to do certain tasks quickly, they know our choice by asking many questions and do the work according to them. Such programs are called Wizards.

Wizard

Wizards are a feature that makes your complex tasks easier and guides you. Wizards aim to make step by step a task by which any task can be easily done. It is done by the wizard.

Template

Templates, like design, are also a feature available in MS Word. Templates are a pre-made format of a document that contains the necessary rules for formatting or preparing a document. Choosing a template allows all those rules on that document. For example, font, color, background, style, table, text box, etc. are already set in the template, we just have to enter our data.

How to use Help option in MS Word

In MS Word, this option provides help to us, here we can get help on any topic related to MS Word, for this we can also use F1 Key, on pressing this key, an option called Office assistant is displayed where we You can get your answer by typing your question, in addition to clicking on any button that appears etc. to get information about it. There is also an option called.

MS Word Menu

File Menu in MS Word

With the help of this menu, file related work is done. There are sixteen options inside it. Which are used in the file. Its shortcut key is alt + F. Click on this link to know about all the options related to File Menu.

Edit Menu in MS Word

This is the second menu in the menu bar which has options related to Editing. Alt + E is the shortcut key to open it. Click on this link to get information about all the options related to it.

View Menu in MS Word

The View menu is used to view the document in different ways. With this we can show and hide various toolbars. There are a total of fourteen options in it.

Insert Menu in MS Word

With the help of this menu, various types of objects can be added to the document such as Page No., Date, Time, Symbol, Picture, Comment etc. It has a total of fifteen options. Which are as follows.

Format Menu in MS Word

The formatting of a document can be done with the help of this menu. There are 16 options in this. Its shortcut key is Alt + O.

Tools Menu

This menu contains tools for MS Word. With the help of which a good document can be produced. Its shortcut key is Alt + T.

Table Menu in MS Word

Table can be worked with by creating table from table menu. It has fourteen options. Its shortcut key is Alt + a.

Windows Menu

Help Menu

Printing a Document

Before printing any document it is necessary to have a printer installed in our computer, if you have installed the printer and you want to print only one copy of all the pages of a document, then press 'Print' button in the standard tool bar Click, after doing so your document will be printed by the printer.

If you have multiple printers and want to choose one of them, or you want to print a few selected pages instead of the entire document, or want to have more than one copy removed, use the 'File' menu instead of the standard tool bar Use the 'Print option', the print dialog box will appear on your screen as soon as you order it.

1. This dialog box has several parts, the name of the printer is selected in the Name list box in the 'Printer' section. The icon that appears in this box means clicking on the small button of all the printers installed on your computer. Lists are given, from which you can choose any one printer.

2. The pages to be printed in the 'Page Range' section are told if you want to print all the pages in the open document, click and set the 'All' radio button, if only the current page  (Cursor pages in the document) to be printed only, then set the 'Current Page' radio button, if you want to print any special pages other than these, first set the 'Pages' radio button and Fill the numbers of those pages in the front text box with commas, for example, if you want to print page numbers 2, 4, 8, 10, 14 to 16, and 23, then the box In '2,4-8,10,14-16,23' should be filled.

3. The number of copies to be printed is given in the 'Copies' section of the print dialog box. For this, fill that number in the 'Number of Copies' spin box or set the correct number by clicking the spin buttons.

4. In this section there is a check box of 'Collate' which sets the order of print, for example, suppose your document has 5 pages and you want to print 4 copies of that document, now if you have 'Collate' Is set, then all the pages of one copy will be printed first, then the second copy will be printed ie each copy will be printed as a different set, if not choosing this option, 4-4 pages of each page will be printed. Triangles will be printed together and you will have to prepare the set by hand.
Choosing the 'Collate' option slows down the printer a bit, but it doesn't make much difference in modern Pentium computers.

After making all the necessary settings in the print dialog box and putting the paper in the printer on-line, click the 'OK' button, this will start the printing process.

Selecting Text

To improve a document or page, the text is first selected for actions such as moving a word or sentence from one place to another or copying it, changing its Format or Size. Mouse is often used to select text, for this, first move the mouse point where you want to select the text. Now click and hold the mouse button and while holding it, slide the mouse pointer to the right.

You will see that as the mouse pointer moves, the text inside it appears to be highlighted. Similarly, move the left mouse button to the end of the text as far as you want to select it. By doing this, all the content (including lines, paragraphs, etc.) between those two places will be selected and that part will be highlighted on the screen.

To select the text more easily, you can also use the following techniques as per the requirement.

• Double-click a word to select it.
• To select a sentence, press the control key (CTRL) and click in the sentence.
• To select a line, click the mouse pointer right in front of the line in the margin to the left of that line.
• To select a paragraph, click anywhere three times consecutively in the paragraph or double click in the margin on the left side of the paragraph.

In all these techniques you can also select other words, sentences, lines or paragraphs nearby by dragging and dragging the mouse button (dragging).

If you want to select only parts of them instead of whole words, hold down the Alt key while clicking and moving the mouse.

To select the entire document, order 'Select All' from the 'Edit' menu. Or by pressing Ctrl + A of its shortcut, the entire document can also be selected.

Text can also be selected with the help of keyboard. For this, first move the cursor to the place from where you want to select the text. Now move the cursor to the right and or down by pressing the shift key, while doing this, you will see that the text will be selected from where the cursor goes, in this method you can select from one letter to the whole document.