MS Power Point Notes

                                                                                                

Category - MS PowerPoint

MS OFFICE

Power Point is a presentation program produced by Robert Gaskins and Dennis Austin by a software company called Foremost (Forethought), Inc. on April 20, 1987, for Macintosh computers only. Three months later, the Microsoft company acquired PowerPoint for $ 14 million.
Power points are used to make presentations. Power point presentations are a group of many types of Slides, Handouts, Speaker Notes, Media Clips, and Object Charts. The presentation is made in a group of several slides that contain information. With its help, information can be attracted. This presentation can be run on a computer screen, on Projector and can also be published on web.

Introduction of MS PowerPoint

Power Point is an application software of Microsoft Office. With the help of which presentations, graphs, slides, handouts and all types of presentation materials can be prepared. Slides is an electronic presentation. With the help of which we can express our thoughts very well.

This presentation can be run on a computer screen, on Projector and can also be published on web. It is used in the fields of education business, medical, engineering and research. There are already many types of template design stores, using which we can prepare our presentations very well in a short time. Apart from this, there are various types of formatting and animation schemes. Which we can use directly.

How to Start Power Point 

Go to Start Menu → all Programs→ MS Office → MS Power Point

On opening, the Power Point software is opened.

Create a New Presentation

The following steps are done to create a new presentation in a power point. 1. On clicking File Menu → New option, a window named New Presentation appears. 2. Select Presentation as required. 3. This is followed by a window named Layout. Whereby we select the slide as per the requirement. 4. Inserts various types of sound, picture, movie, text etc. in this slide. After this, by applying different types of effect in these objects, you can create an effective presentation. 5. A presentation can have more than one slide. 6. Use Slide Show Option to show the presentation. 7.
The file that is made in the power point. Or Presentation when saved. So the secondary name of that file is (Extension Name) .PPT. 8.  Its shortcut key is Ctrl + N. The new presentation can also be opened by clicking on the New button of the Standard Tool Bar.

How to insert, Delete, Copy and Paste slide

If you are creating a presentation then obviously you will need to add more slides, remove the slide, copy and paste the slide, so if you want to do all this in the presentation then read below -

Adding new slide to the presentation: -

1. If you want to add a slide from your presentation, then the new slide can be added by selecting the New slide option located in the insert menu.

2. Second way, if you want to add a new slide to a slide, by right-clicking the mouse pointer on any slide, right-clicking, you will see some options from which select the new slide option, even if you do this, the new slide in your presentation Will be added.

3. Third way, if you want to add a slide, the slide can also be added by pressing Ctrl + M from the keyboard.

1. Insert Menu → New Slide
2. Right click on Slide Shorter → Click on New Slide
3. Shortcut Key Ctrl+M

Removing the slide from the presentation: -

1. If you want to delete a slide from your presentation, select the Delete slide option located in the Edit menu (Edit menu), this will delete the selected slide.

2. Second way, if you want to delete a slide, right click it by bringing the mouse pointer on that slide, right clicking, you will see some options from which select the delete slide option, even after doing so your slide will be deleted.

If you accidentally delete a slide, then that slide can be brought back by undo option.

1. Edit Menu → Delete Slide
2. Select Slide → press delete key
3. Right click on slide → delete

Copying Slide in Presentation: -

1. If you want to copy a slide from your presentation, select the Copy slide option located in the Edit menu (Edit menu), then the selected slide will be copied.

2. Second way, if you want to copy a slide, by right-clicking the mouse pointer on that slide, right-clicking, you will see some options from which select the copy slide option, even after doing this your slide will be copied.

3. Third way, if you want to copy the slide, the slide can also be copied by pressing Ctrl + C from the keyboard.

1. Edit Menu → Copy
2. Right Click on Slide → Copy
3. Shortcut key Ctrl+ C

Paste the slide in the presentation: -

1. If you want to paste a slide from your presentation after copying it, then select the Past option located in the Edit menu (Edit menu).

2. Second way, if you want to paste a slide after copying it, then right-click on the slide wherever you want to paste, by right-clicking the mouse, you will see some options from which select the paste option. Even when done, your slide will be pasted.

3. Third way, if you want to paste the slide, you can also paste the slide by pressing Ctrl + V from the keyboard.

1. Edit Menu → Paste
2. Right Click on Slide → Paste
3. Shortcut key Ctrl+ V

To get more information related to Power Point, click on the link given below -

Slide Sort View

Slide Sorter: - With Slide short of View Menu, you can see all the slides of the presentation simultaneously.

1. We can delete the slide.
2. Can copy slide
3. Slides can be moved from one place to another.
4. The background color of the slide can be changed.
5. Slide's rehearsal time can be seen.
6. One can easily go from one slide to another.
7. The speaker can put a note in the slide.
8. You can zoom the slide.
9. Slide Transition Effect can be applied in slides.
10. Slide Shorter Window

Slide Note or Speaker’s Notes:-

Presenter notes are written at the bottom of the slide for the presenter's explanation at the time of presentation. The presenter can take help from these notes while doing the slideshow at the presentation. With the option of View menu, we can make a note about the same slide. Which makes the slide easy to understand.

Place the speaker note on the slide:

1. Clicking on View Menu → Slide Note brings the slide note. In which about that slide is written under the same slide.
2. A speaker note can be placed by clicking on the Speaker Note button of the View Menu → Slider Sorter → Slide Sorter Tool Bar. To print a speaker note, select  the Notes Pages in the print what option in the print option . And take out the print by clicking on its ok button.

 File Menu→  Print→  Print What →  Slide Notes →  ok

What is a hands out?

Handout is the printout of the Presentation. Those who support Presentation Before the presentation, you can distribute the handout in your Audience, in which small print of the slide itself is two, four, six or nine in a page. This presentation is mainly given to the audience. In which the content of the slide is the name of the company present, date and the name of the speaker. Audience (
audience ) by taking a printout of all the slides of the presentation Weights are distributed between So that the audience can easily understand the presentation and can use it in future. A printout of at least one and up to nine slides can be taken out on a page. There is free space on the side on that page. So that the audience can write a note about the slide on it. To remove the printout of the handout, select Handouts in the Print Dialog box option Print What. And take out its print. How many slides to print on a page. Select it with Slides per page option.

 File Menu→  print→  print what →  handouts →  ok

Rehearse Timings

After creating the presentation, a time is set to show all its slides, called Slide's Rehearse Timing. Automatically the slide changes after a certain time after setting it. Which makes the presentation effective.

Let us click on Slide Show menu → Rehearse Timings. So Slide Show starts to happen. And along with that comes a toolbar called Rehearse Timings.

• Next Button: After setting the time of a slide, click on Next Button. So the next slide comes and the show starts to happen.
• Pause Button: -  This button can be pause Rehearsal Time. The toolbar holds the rehearsal time show. On the right is the Total Rehearsal Time Show of Total Presentation.

Custom Animation

Custom Animation: - With this option, different types of animations can be applied to each object of the slide. There are four types of Effect in Custom Animation.

1. Entrance Effect: - With this effect, object is entered with effect during slide show. Which makes the presentation effective.
2. Emphasis Effect: - This effect is applied to highlight the object on the slide.
3. Exit Effect: - This allows the object to be removed from the slide with the exit effect during the slide show.
4. Motion Paths: - With this effect, the object can be moved in different ways from one place to another on the slide. This is determined after setting the effect. How to start it.

The effect is started in three ways.

1. On Click: - Effect comes on clicking on it.
2. With Previous: - Effect comes with previous Effect in it.
3. After Previous: - In this Effect comes after the previous Effect.
   The direction of the effect is determined in the Direction option. The speed of the effect is also determined. It has five types of speed. Very Fast, Fast, Medium, Slow, Very Slow.

Re Order: - The effect can be re-ordered with this button. Remove the effect from the Remove button. You can see it by playing to set the effect. After applying the effect on all objects, you can see the slideshow.

Slide Transition Effect

A presentation contains more than one slide. This effect is applied between the two slides. Or before the slide starts. This makes it known. That a slide is coming to an end. And a new slide is coming. The same Transition Effect is applied to a slide. It also sets its speed and sound. It has different types of sounds. Voice can also be set by recording it. Clicking Effect has to show. Or to be shown automatically. It is determined. It is determined automatically. After how long this effect will be shown. This is called Slide Rehearsal Time.

Sound to Slide

An Effective Presentation can be created in MS PowerPoint. That is, with the help of this, your thoughts can be easily explained. Movie or Sound can be added to its slide. It has the following steps to connect.

1. Insert Menu →  Movies or Sound →

Select the option as per the requirement. If connecting the sawdust. So let us click on Sound From File. Then a dialog box named Insert Sound comes. Selecting the sound file from which click on ok button. And a dialog box arrives. In which it has to be determined. When to play the sound. It has two options.

1. Automatically
2. When Clicked

The sound slide in automatically starts automatically after the show. When clicked, the sound will play when you click on its icon. Sound joins Slide as an icon. The same procedure is used to add a movie. It only has to determine where the movie needs to be connected.

Add table to slide

Table is used to show data in slide.

On clicking the Insert menu → Table option, a dialog box named Insert Table appears. In this, insert the number of columns and rows and click on OK Button. And the table is built. With the help of the power point option, different types of effects can be applied.

Adding a graph or chart to a slide

The data is displayed with the help of a slide using a graph or chart. So that the audience can understand the data easily.

Clicking on the Insert menu → Chart option brings up the chart and datasheet window. The data seat contains the template data. Which is converted and input its data into it. Which automatically creates the chart. By right clicking on the chart, you can make different types of changes in the chart. Such as chart option chart type, chart data seat etc. With Slide Show Menu, you can make it live by applying various types of animations.

Different Views of PowerPoint

The name of the presentation software provided by Microsoft company is PowerPoint. This is a very simple and easy to use software. In PowerPoint, a file is created as Presentation Slides and it has an Extension Name.PPT. The file opened in Power opens as a different section on the screen. There is a Main Menu at the top, different toolbars are displayed below it.

PowerPoint has the following views:

• Normal View
• Outline View
• Slide View
• Slide Sort View

Normal View

In MS Power Point, the MIDDLE section of the file is divided into two parts. This part is separated by a splitter bar. In this way both of these two frames are called View Normal View. In Normal View, the left frame is displayed as the text part of the slide. If the number of slides here is high, then the Splitter bar includes the Vertical Scroll bar. There are five types of buttons inside the left frame. Similarly, the right frame of the normal view is divided into two parts. Its top part displays Frame Slide and the bottom part is used to make notes while displaying the presentation slide. While displaying the slide in Normal View, we use Left or Top Right Frame. When we click on the text in the left frame, it is connected to the frame, which is displayed in the right frame.

 

 

 Outline View

The second type of view in MS Power Point is the Outline View. To go to this view, we click on the bottom left section of the screen. This view is also implemented like a normal view. The outline view is divided into three frames.

 Slide View

There is a third type of View Slide View in MS Power Point. Slide View is also similar to Normal View and Outline View, but Slide View differs from Normal View and Outline View in the way it is displayed. To view the slide in this view, you can enlarge the right frame to the largest size.

Slide Sort View

MS Power Point has a fourth type of Slide Sorter View. Slide Sorter View is different from Normal View, Outline View and Slide View. This view is used to show all the slides. In this view, each slide is displayed as a small picture. If the number of slides is more then the view is displayed and when we double click on the slide then the view gets converted to the slide.

How to Create a Presentation

In MS PowerPoint as a Presentation we set up our data as Slides. To create your data as Presentation Slide in PowerPoint, follow the following steps-

Step 1-: Start button →All Program →MS Office →PowerPoint

Step 2-: After this the Startup Dialog box is displayed. In the dialog box displayed, select the Auto Content Wizard button, then click on the OK button.

Step 3-: After this, the Auto Content Wizard dialog box appears on the screen in front of us. Various types of Presentation Slides are displayed in this dialog box. From these, we select the Presentation as desired, and click on the Next button.

 Step 4-: After this, we choose the output that we want, as we select On –Screen Presentation and click on the Next button.

Step 5-: After this, the next dialog box is displayed. In this, type the Presentation Title in the Presentation Title box and select the other option as per your choice.

Step 6-:  Finally click on Finish Button. To display the slide, click on View Show from Slide Show. Or do F5 Key Press.

How to Print a Presentation in MS PowerPoint

In MS PowerPoint as a Presentation we set up our data as Slides. To print your data as Presentation Slide in PowerPoint, follow the following steps-

Step 1-:  First of all, open the file created in PowerPoint that needs to be printed. The extension name of PowerPoint file is .PPT.

Step 2-:  After this, select the Print Option in the File menu, which opens the Print Dialog box.

Step 3-:  This dialog box has various options, which we choose according to our requirements.

Step 4-: After this, click on the OK button, which brings out the printout of the file.

hanging slide layout in power point

If you want to change the layout of a presentation on your presentation, select the slide layout option in the Format menu by selecting the slide in the slide or slide sorter view. With this, you will see the dialog box of the slide layout. Now select the layout you want to take, the layout will be added to your slide as soon as you select the layout.

Types of Layout in MS Power Point

1. Text layout
2. Content layout
3. Text and content layout
4. Other layout

1. Text layout

Text layout is used to add only text to a slide, through this layout you can add only text related content to your slide.

2. Content layout

Content layout is used to add any type of content to a slide such as images, tables, audio, video, etc. This layout is used to insert slides.

3. Text and content layout

Text and Content Layout can be used to add text as well as any content to the slide, by which we can include any image, table, audio, or video along with the text in the slide.

4. Other layout

Another layout is used to add other types of content to the slide.

Master Slide

If you want to create your own design for your presentation, then this task can be easily done through the master slide. Can be easily changed by master slide simultaneously. The following separate master in each presentation -

1. Slide
2. Title
3. Hand out
4. Speaker Notes

Some pre-made master templates are available in PowerPoint which are stored in the design template. When you select any design template, your presentation also changes accordingly and you can improve it as per your requirement. Can do

Any improvement you make to the master slide is applied to all the slides in your presentation. The following is the procedure to make changes to the master slide -

1. First of all, open your presentation.

2. After this, select the Master option located in the View menu and click on the Master option. Some options will appear from which select the Slide Master option.

3. In this master slide you will see many options, click the option you want to improve, with
these options you can change the font, font color, style, font size etc. in your slide.

To place an element in another place, hold it with the mouse pointer and move it to that option and place it at the appropriate place.

5. To change the size of an element, click and hold its black handle with the mouse pointer and set it in the proper place as is done with an image etc.

6. You can also add an image or audio to the master slide.

As soon as you come back to your slide after making all the changes, then you will see the changes that you have made in your presentation, now you can make any changes again if you want.

In this way you can prepare beautiful master slides for your presentation.

How to create a new Presentation in Presentation

Power Point is an application software of Microsoft Office. With the help of which presentations, graphs, slides, handouts and all types of presentation materials can be prepared. Slides is an electronic presentation. With the help of which we can express our thoughts very well. You can run this presentation on the computer screen, on Projector and also publish on web. It is used in the fields of education business, medical, engineering and research. There are already many types of template design stores, using which we can prepare our presentations very well in a short time. Apart from this, there are various types of formatting and animation schemes. Which we can use directly.

A presentation is a group of different slides. Those groups are given the form of a file. Slide It acts as a page in a presentation. Which consists of text, images or combinations of different data.

To turn on the power point

1. Click on the Start button.
2. Click the Program button.
3. Click the Microsoft PowerPoint option.

The Startup dialog box of PowerPoint appears. Which has four options.

Auto Content Wizard

It helps you create slides, which have predefined slide samples. In this, the data and layout of the slide are ready on different topics, such as the annual report of the company for marketing an item, etc. All you need to do is to put it in the options mentioned. Now it is up to you, how to put the information in the options given in it. Based on the information, this wizard eventually creates a fixed location slide for different components including the background.

Design Template

In this option, the color composition, layout and font format of the slide are available. It has a collection of designs which can be seen in the preview box. But it does not contain any information about slide data.

Blank Presentation

It consists of empty slides according to his name. In which you can enter the data according to your work and combine it.

Opening an existing Presentation

This option is used to open a pre-made presentation. You see the list of files, click the desired file from it. And click the OK button.

If you choose the Blank Presentation option, then you see the dialog box for the slide layout. Which has a variety of slide structures. Well there are 24 types of layouts from PowerPoint. You can choose the appropriate layout from them as needed. The main screen of PowerPoint has the following parts.

1. Title bar
2. Menu bar
3. Tool bar
4. Slide view tab
5. Task pen
6. status bar

Saving a File in Power Point

To save a file in PowerPoint, Save Option is used. To save the file, follow the procedure.

• First, select the Save option in the File menu, the Save as dialog box appears.

• Now select the location where you want to save the file. Such as - Desktop, My Recent Document, My Document, My Computer.
• If you want to save that file in a folder, click on Create New Folder. After creating the folder, select that folder.
• Enter the file name in the File Name box.
• Now click on Save Button.

Saving A File To Another Format

The following steps for saving files in another format

• Select Save as located in the File menu. The Save as dialog is then displayed.
• Enter a new name for the file in the File Name box.
• Click the Save as type drop down list box, and then click the file format in which you want to save the file. Such as - .jpg, .pdf, .html, .gif, .png etc.
• Then click on the Save button.

Adding Text to Slides

We can add text in power point in two ways. By selecting a text slide or using the text box. To add a slide with text -

• Click the Format Menu and select Slide Layout.
• Slide Layout task pane is displayed like a picture.

• In Slide Layout task pane, select Slides under Text layout.
• Click in the text place holder and start typing.

To add a text box to a slide, do this -

• Select the slide whose text you want to edit.
• Click the Text Box button from the drawing toolbar and click where to enter the text box.
• Start typing the text when the text box is displayed.

 Preparing Presentation at Microsoft Power Point

To create a new presentation, when you click on create a new presentation in the power point window, the following options appear in the task pan.

• blank presentation
• from design template
• from auto content wizard
• from existing presentation photo album

Blank presentation

Through this option, the user can prepare the presentation according to his wish, in which the user can choose the design according to his choice. And can write content. For this, let us choose the following options.

1. Click on create a new presentation in the task pan.
2. Select or click on the blank presentation.
3. This will display three types of Layout in the task pan.

(A) Apply slide layout

(B) Content Layout

(C) Text and content layouts

2. Using Design Templates Create Presentation

In this option, ready-made designs of pre-made presentations are available to the user.

In this, the user can make a good presentation in a short time.

For this, use the following options.

(A) Select from design templates in Task pane. Now we will see the pre-designed design of the power point.

(B) Choose one design.

C) Now the user can make changes according to his own by clicking in each box of the slide.

 Using Auto content Wizard Create Presentation 

Auto Current Wizard is a simple way to prepare a presentation. It prepares the slides for us using the pre-defined template as per the questions asked.

To use this wizard, select the From Auto Content wizard from the bottom of the new Task pane in the main window. On clicking this option, a dialog box appears. This dialog box only informs the wizard starts.

 Create Presentation from Existing Presentation

If we have to prepare a new presentation according to the presentation mentioned earlier, then select Create a new presentation in the task pane and click on From current presentation, by this we can change it again and save it as a new presentation. With this, we can easily make a new presentation in a short time.

Custom Show option in Power Point

When we have prepared a complete presentation, we do not want to display all of its slides each time or in one place, then this option allows us to prepare the presentation by choosing different slides from one presentation for different category. Huh

• For this, click on the Custom Show option located in the Slide Show menu, after which the following Dialog box is displayed.

• In this, all the slides are displayed on the right hand side, click on the slides which are to be included in the presentation and click on Add. In the Slide Custom Show Name box, name the presentation and click OK. Click on Close button of Custom Show.

Custom Show render

For this, let us select the following options

1. Select Custom Show in the Slide Show menu and click on one of the presentations in the Custom Show Box.
2. Then click on the Show button.

How to use Action button in Presentation

With the help of this command, we can create some action buttons on the slide of our presentation, by pressing which the computer performs its assigned tasks, by which the following box is displayed.

1. Select the Action button from the slide show option in the main menu.
2. Selecting the action button and drag it on the slide, a dialog box is displayed as soon as you select it -

If we have selected the mouse click from both the tabs present in it, then the task will be done only by clicking the mouse on the defined task button, while on selecting the over, the defined task will be completed as soon as the mouse pointer comes to that button.

Hide Slide in Power point

Sometimes we do not have to show some slides during the presentation, then through this option we can hide our slides which we do not want to show, for this the following steps are -

1. Select the slide you want to hide.
2. After that click on Hide slide located in Slide show menu.

Right click to hide the slide 

• Right click on the slide that you want to hide.
• Right click will see some options, click on Hide slide option among them.
• Even after doing this, the slide will be hidden.

Inserting Picture/Chart/Table/Media clip in slide

If we want to use Picture / Chart / Table / Media clip in our slide, then for this we use the following option.

• First select the Slide Layout option from the Format menu.

          Then select the Content layout from the Layouts present in it.

Now click on Picture / Chart / Table / Media clip etc. of Picture Place Holder. 

• If the picture is selected, the picture can be added to the slide by double clicking on one of the pictures in the displayed picture.
• If the chart is selected, a table is displayed, which is called Data Sheet, the data present in this data sheet is changed to make the chart according to your needs.
• If the table is selected, a Dialog box is displayed. 
• In which determine the row or column and click on Ok. The empty row of the given row and column will appear on the slide. Now the user can work in the presentation by putting the data as per his need.
• The design and background of all the slides of the presentation will change as soon as you click the design template.

• Click on the Slide design option located in the Format Menu.

• on one of the displayed designs.

Changing the background of selected slides of the presentation

The following options are used to insert different backgrounds on different slides of the presentation.

• First select the slide in which to set the background.
• After this, click on the Background option located in the Format menu.

How to change Slide’s Background

Changing the background of all slides of the presentation

• For this, the attractive background can be set in slides using

• The design and background of all the slides of the presentation will change as soon as you click on one of the displayed designs.

Changing the background of selected slides of the presentation

The following options are used to insert different backgrounds on different slides of the presentation.

• First select the slide in which to set the background.
• After this, click on the Background option located in the Format menu.

• The background of the current slide is displayed in the Background fill box. Now select any color from the More color option.
• If you want to add effects to your slide, use the Fill effect option.
• After this, if you want to set the color or effect in a single slide, click on the Apply button and click Apply to all to change the background or color of all the slides.